Providing you have access to the Site Reports and Flash Reports, to restrict spending you can follow the steps below to set this up.
Click on Flash Reports tab
Click on Site Reports tab
Edit relevant Flash
On the Details tab scroll down the Feature and Display Settings
Select from the three options available on the Override Order Approval
Click Update
Ensure you have entered the Forecast Net Revenue will calculate the remaining balance, if it is over budget, it will then forward the orders for approval. Ensure the Forecast Net Revenue is updated well in advance. Forecast needs weekly/monthly updating or all orders will go for approval.
Updating the Mini market
Click on Mini Markets tab
Edit relevant mini market
On the Details tab scroll down to Order Placing and tick Show Flash Data on basket (this will confirm to the end user their budget balance)
Advise all users that this has been setup and any approvers will be receiving orders for smaller values.